To prepare for the 2026-2027 athletic year, we have scheduled two days with our team doctors to do pre-participation physicals, split between Fall and Winter/Spring Sports. The day scheduled for Fall Athletes is Sunday, August 9th, starting at 9 am (see assigned team times below). The physical day for Winter/Spring athletes will be Sunday, August 23rd, starting at 8 am (see assigned team times below). Any athletes that cannot make these dates may get theirs done with the Baptist Hospital, Team MD at their own cost or wait until the doctor comes for appointments on Tuesdays throughout the semester (this will delay their clearance for practice in the Fall). Physicals that are not done under the Baptist Hospital, Team MD umbrella will no longer be accepted. The student-athletes will be provided with a copy of the pre-participation physical form at check-in. Please have the athletes fill out the first 4 pages prior to coming in, for a quicker process.
Additionally, these athletes will also need to complete ATS forms on ARMs, which include uploading their insurance card and sickle cell test results (for new athletes only). Instructions for how to Opt-in or waive the student health insurance are attached. Any athlete using their own insurance MUST waive the student insurance to avoid being charged for the semester! The deadline to enroll/waive the student insurance is September 18, 2026. The athletes will also need to complete Sway Concussion Baseline testing on the Sway Medical app.
*ATS forms will not be available to the athletes to complete on ARMs until they are added to the roster, please see Assistant AD for Compliance Lisamar Perez-Santiago if you have any questions about this.*
Checklist for medical clearance for the 2026 - 2027 Athletic Year:
1.) Preparticipation Physicals:
Fall Sports: August 9th, 2026 at 9 am in the ATR
- Cross Country: 9 am
- Men's Soccer: 9:30 am
- Women's Soccer: 10:00 am
- Women's Volleyball: 10:30 am
 Winter/Spring Sports: August 23rd, 2026 at 8 am in the ATR
- Men's Lacrosse: 8am
- Women's Lacrosse: 8:30am
- Baseball: 9am
- Softball: 9:30am
- M/W Basketball: 10am
- M/W Swimming: 10:30
- M/W Tennis:11am
- M/W Golf: 11am
- Men's Volleyball: 11:30am
- W/M Beach Volleyball: 11:30am
- M/W Track 12pm
- Rowing: 12pm
- Flag Football: 12:30pm
2.)
Complete ATS Forms on ARMs
- Upload Insurance cards: front and back
- Deadline for Student Health plan enrollment/waive is September 18, 2026 (see attachment for instructions)
- Some insurances may be denied due to coverage limitations (ex: out of state medicare/medicaid)
- International insurance is NOT accepted
- Upload Sickle Cell results
- Must be a sickle cell solubility test per NCAA
- proof of testing should clearly state "positive" or "negative" to avoid getting denied
- If athletes need testing, Health Services can assist (may take up to 72 hours to get results)
- Only new (freshman/transfers) athletes need to upload sickle cell results
3.) ‎
Complete Sway Concussion Baseline Test
- Please see attached for a file with instructions and active codes for each sport
4.)
For athletes who have ADHD/Asthma
- A copy of a prescription (signed by a physician) for their respective medication NEEDS to be provided/uploaded to ARMs, as the medication falls under the category of banned substances in the NCAA.
 As a reminder, these athletes will not be able to participate in team practices until all of these steps are completed. Should anyone have any questions feel free to reach out to any of the Athletic Trainers and we will do our best to assist. We hope everyone has a safe and healthy summer!
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